constitution

OFFICIAL PPHS CONSTITUTION

PPHS Constitution

Article 1 – Name

The name of this organization shall be the Pre-Professional Health Society of the University of Michigan – Dearborn.

Article II – Purpose

The purpose of the club shall be:

(a) to create awareness about the latest health issues,

(b) to assist students in developing skills and leadership abilities, and

(c) to educate pre-professional health students about internships, volunteer opportunities, and admission to professional schools.

Article III – Non Discrimination Clause

No person may be denied participation in the Pre-Professional Health Society, be denied office-holding and voting privileges, or be denied participation in any events or activities sponsored by the Pre-Professional Health Society based on race, age, gender, color, national origin, ancestry, creed, pregnancy, marital or parental status, religion, physical, mental, or learning disability, or sexual orientation.

Article IV – Membership

Any student regularly enrolled at the University of Michigan – Dearborn may become a member of the Pre-Professional Health Society with voting and office-holding privileges. PPHS members are required to pay a one time fee of $15 in which they become a permanent member. The fee helps to maintain our budget, which ultimately goes to help students in the form of events and information.

Article V – Executive Officers

The executive officers of the Pre-Professional Health Society shall be as follows: President, Vice President, Secretary, Treasurer, Volunteer Coordinator, Medical Chair, Dental Chair, Pharmacy Chair, Physician Assistant Chair, and Public Relations Chair. The aforementioned officers shall constitute the Executive Committee.

Article VI – Committees

The purpose of these committees is to engage PPHS members in the organization and leadership of PPHS. This allows members to make their membership in the organization meaningful, and extending beyond mere attendance and support. It allows members to shape PPHS to continue to meet their needs and the needs of their peers. It also gives PPHS members the opportunity to develop their leadership abilities, to establish networks within and outside of the campus community, and prepare for leadership roles within PPHS in the future.

All members of PPHS who have paid their membership dues are eligible to join any or all of the committees. All committee members are expected to be active within the committee, but guidelines regarding membership will be established soon.

The following committees shall be established within PPHS.

1. Executive Committee:

The Executive Committee will be headed by the President, Vice-President, Secretary, Treasurer, and Volunteer Coordinator of PPHS. This committee will organize PPHS meetings, oversee membership, maintain the treasury, organize bake sales, maintain the PPHS cubicle, oversee the volunteer and shadowing program, and perform all other tasks, duties, and projects adopted by the Executive Committee.

2. Medical Committee

The Medical Committee will be headed by the Medical Chair(s) of PPHS. This committee will organize medical school tours, visits from medical school admissions officers, organize signature PPHS pre-med events, and perform all other tasks and duties that promote and benefit pre-medical students. The committee will also work closely with Pre-SOMA, Phi Delta Epsilon, MAPS, and BMES in its efforts.

3. Dental Committee

The Dental Committee will be headed by the Dental Chair of PPHS. This committee will organize dental school tours, host talks by dental school admissions officers, and perform all other tasks and duties that promote and benefit pre-dental students. The committee will also work closely with the Pre-Dental Association (PDA) in its efforts.

4. Pharmacy Committee

The Pharmacy Committee will be headed by the Pharmacy Chair of PPHS. This committee will organize pharmacy school tours, host our annual Pharmacy Day event, and perform all other tasks and duties that promote and benefit pre-pharmacy students. The committee will also work closely with the Pre-Pharmacy Society (PPS) in its efforts.

5. PA/PT Committee

The PA/PT Committee will be headed by the PA/PT Chair of PPHS. This committee will organize tours of PA/PT schools, host admissions officers from PA/PT schools, and perform all other tasks and duties that promote and benefit pre-PA or pre-PT students.

6. Public Relations Committee

The Public Relations Committee will be headed by the Public Relations Chair(s) of PPHS. This committee will be responsible for promoting PPHS across campus, online, and in any other way possible. The committee will create and distribute event flyers, maintain the PPHS board in the Science Building, maintain the PPHS presence on social media, organize promo days, represent PPHS at organizational fairs and pre-health nights, and perform all other tasks and duties that promote and establish PPHS as the most awesome pre-health organization at the University of Michigan – Dearborn.

Article VII – Duties of Executive Officers

1. President – To preside at Executive Board membership meetings and general membership meetings, email members regarding events, direct fellow executive officers, organize events, and perform other such duties as may be required by the resolutions of the Executive Board. The President will also head the Executive Committee.

2. Vice President – To preside in President’s absence, assist with the planning of events and activities, and perform other such duties as may be required by the resolutions of the Executive Board. The Vice President will also be a member of the Executive Committee.

3. Secretary – To attend to all general correspondence of the organization and to record minutes of all Executive Committee and membership meetings and to preserve the records of the organization. He/she will also maintain the cubicle in the University Center and its paper contents, email members regarding events, and perform other such duties as may be required by the resolutions of the Executive Board. The Secretary will also be a member of the Executive Committee.

4. Treasurer – To supervise the financial administration of all revenue, periodically report to the Executive Committee and membership on the financial condition of the organization, and perform other such duties as may be required by the resolutions of the Executive Board. The Treasurer will also be a member of the Executive Committee.

5. Volunteer Coordinator – To present Pre-Professional Health Society members with volunteering and shadowing opportunities, to email and update our members regarding these opportunities, and perform other such duties as may be required by the resolutions of the Executive Board. The Volunteer Coordinator will also be a member of the Executive Committee.

6. Medical Chair – To be present at all Executive Board and general membership meetings, to assist with event planning, to organize tours to each medical school in the state of Michigan, to have representatives from at least one medical school visit campus to speak with students, to email and update members regarding these events. The Medical Chair will also head the Medical Committee.

7. Dental Chair – To be present at all Executive Board and general membership meetings, to assist with event planning, to organize tours to each dental school in the state of Michigan, to have representatives from at least one dental school visit campus to speak with students, to email and update members regarding these events. The Dental Chair will also head the Dental Committee.

8. Pharmacy Chair – To be present at all Executive Board and general membership meetings, to assist with event planning, to organize tours to each pharmacy school in the state of Michigan, to have representatives from at least one pharmacy school visit campus to speak with students, to email and update members regarding these events. The Pharmacy Chair will also head the Pharmacy Committee.

9. Physician Assistant/Physical Therapist Chair – To be present at all Executive Board and general membership meetings, to assist with event planning, to organize tours to each physician assistant school in the state of Michigan, to have representatives from at least one physician assistant school visit campus to speak with students, to email and update members regarding these events. The PA/PT Chair will also head the PA/PT Committee.

10. Public Relations Chair – To be present at all Executive Board and general membership meetings, to create posters and flyers, to post flyers around campus regarding events, to assist with event planning, and to email and update members regarding these events. The Public Relations Chair will also head the Public Relations Committee.

Each member of the executive board must fulfill his or her responsibilities as outlined in the official PPHS constitution. Additionally, each chair member is required to hold one event per semester (one in fall, one in winter) related to his or her position.

Article VIII – Elections

Election of the President, Vice President, Secretary, Treasurer, and Volunteer Coordinator will take place during the last month of the winter semester of each year. Any official general body members may run for these positions; however, to run for President, a member must have held one Executive Board position during the previous year and have directly assisted the president in coordinating at least three events. Additionally, a candidate that has been inactive as an executive officer for a year or more after their previous position may not run for presidency. All official members of PPHS are those who have attended at least two meetings and two events and have paid their one-time membership fee of $15. All applicants will submit their applications to the current President, or Dr. Mark DeCamp, who will screen them for any indications of plagiarism, failure to adhere to application guidelines, and compile an anonymous list of applicants. The applications will be emailed to the active members to vote. In the event that no previous Executive Committee member runs for the office of President, any general member may have the option to run for President.

Election of the Medical, Dental, Pharmacy, Physician Assistant, and Public Relations Chairs will be held during the first month of the spring semester of each year. All applicants will submit their applications anonymously to the organization advisor, Dr. Mark DeCamp, who will then compile a list of applicants. He will give the applications to the President, Vice President, Secretary, and Treasurer, who will meet and vote on each chair position. In the event that the committee cannot decide, co-chairs may be elected for any of the chair positions.

RUNNING FOR A POSITION

To run for a position, only if you have met the eligibility requirements, fill out the application form that is sent out to PPHS members at election time and email your completed application to our adviser, Dr. Mark DeCamp. You must respond to one of the following prompts in one page or less: (1) If you are a general member, describe how your past, active participation in PPHS will influence your prospective goals for the e-board position desired; (2) If you have currently or previously held an executive position, describe how your ability to fulfill your executive role represents a significant indicator to your qualification for the e-board position desired. Applicants must write genuine applications and are not allowed to copy any information from previous applications.

Under no circumstance may an individual hold the same core executive board position for more than one year. However, chair members may run for their chair position multiple times.

VOTING

Voting for the PPHS core executive board (President, Vice President, Secretary, Treasurer, and Volunteer Coordinator is open to all official members of PPHS. After very carefully reading and evaluating each application, you must submit your vote for each position to Dr. DeCamp by the voting deadline; each individual can only vote once. Once voting closes, the votes will be tallied and the core executive board announced.

DISQUALIFICATION

The President or the adviser reserve the right to screen applications for any indications of plagiarism (or copying previous applicants), incoherency, or failure to adhere to application guidelines. If an individual does not adhere to the aforementioned guidelines, they may be disqualified. The election guidelines may change each year. If this is the case, the guidelines must be put in writing via e-mail to the PPHS members before the application cycle begins. The President and his/her executive board have the right to disqualify any applicant that breaches election rules set forth by the President, or any rules stated in this constitution.

Article IX – Amendments

1. Although the Pre-Professional Health Society greatly values its alumni, no alumnus has any jurisdiction over the Executive Board’s decisions or the election process before, during, or after the active year.

2. The Core Executive Board has the right to remove any chair member, by majority vote, because of poor performance and/or because he/she is creating conflict within the Executive Board, with its members, and/or faculty.

3. It is the duty of the executive officers to keep any private organizational information confidential. The responsibilities outlined in this constitution (including confidentiality) and set forth by the president must be upheld.

4. Three Strike Rule: once the executive board has been elected, each executive officer is allotted a sum total of three strikes. The core executive board reserves the right, by majority vote, to add a strike to any officer based on poor performance, not adhering to the constitution, harmful attitude, because he/she is intentionally, or unintentionally, creating conflict within the executive board, our members, and/or faculty. Further actions not previously mentioned may lead to a strike but is contingent upon a majority vote by the core executive board. Once an officer earns three strikes, they will no longer be a part of the Pre-Professional Health Society’s executive board.

5. Our mission and vision is to create awareness about the latest health issues, assist students in developing skills and leadership abilities, and educate pre-professional health students about volunteering opportunities and admission to professional schools.                                                                                                          a. It is the duty of the executive officers to follow both the constitution and the organization’s purpose. The executive board may at no time go beyond the scope of our aforementioned purpose, mission, or vision.

Further amendments to the constitution may be proposed to the voting membership by majority vote of the Core Executive Board.

Article X – Organization Advisor

The on-campus advisor of the Pre-Professional Health Society is Dr. Mark DeCamp, Associate Professor of Chemistry. In the event of his retirement, any change in advisor can only be made with the consent of Dr. Mark DeCamp along with the input of the current President.

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